WESTFIELD STRATFORD INDOOR ARENA
INFORMATION & FORMS
If you are exhibiting at Westfield LONDON, please visit the relevant information here
Please CLICK THE BUTTONS BELOW for more information below
COMPLETE HEALTH & SAFETY CHECKLIST INCLUDING DECLARATION FORM before WED 26th MARCH 2025
Loading, breakdown, and live times
These guidelines MUST be adhered to, or you’ll be fined.
You will not be permitted to exhibit if you have not completed your H&S form and send your certificates
You will not be permitted to exhibit if you have not completed your declaration form
Do you have Public Liability Insurance min £5 mill? Inclusion on London Eid public liability insurance
Check where you need to go during Loading
Details of stand design, how to order graphics & furniture information
All questions answered. Please ensure you look through all the information prior to the event.
Please email all of the necessary documents to support@londoneid.com by the deadline - 26th March 2025
You can also contact us if you have any exhibitor-related questions to support@londoneid.com
EVENT TIMETABLE
LOADING TIMES FOR ALL STALLS
Friday 11th April: 6am-8am
ACCESS TIMES IF YOU NEED TO REPLENISH
Saturday 12th April: 6am-8am
Sunday 13th April: 8am-9.30am
Note: You are not permitted to use trolleys outside of these times due to health & safety.
Please be ready at your stall for H&S checks by 9am Friday. No late arrivals - be ready to trade at least 30 minutes prior to live times.
LIVE EVENT TIMES
Friday 11th April: 10am - 9pm
Saturday 12th April: 10am - 9pm
Sunday 13th April: 12pm - 6pm
BREAKDOWN
Sunday 13th April: It may be possible to hand carry items off-site to the car park from 8pm onwards. This will depend on the dispersal of the crowd and if it is deemed safe to do so.
At this time no trolleys or items that require two people to carry will not be allowed to move.
EXHIBITOR GUIDELINES
The below operation guidelines have been set out for the health and safety of the public and yourself.
These guidelines MUST be adhered to or will result in your stall not being able to trade.
THE FOLLOWING ARE NOT PERMITTED:
Vinyl Banners
Pop-up Banners
Attaching anything to the stall structure
Gas cylinders
Open flames (including burning candles and incense)
Any activity outside of your designated space
Sound systems of any sort
Helium balloons
Teardrop flags
Open-toed shoes or flip flops during build times
NOTE: Children under the age of 16 are not permitted on-site during the build
STAND CLEANING AND WASTE:
Westfield cleaners will clean the exhibition space before you arrive on Friday 11th April.
They will then collect any rubbish from you prior to show opening at 9am. Please ensure all boxes are flatpacked and ready to be collected by this time.
For any additional waste throughout the show, please use the clear bags provided. Westfield cleaners will then collect these from your stalls at the end of the day.
PLEASE NOTE:
All staff must be presentable and polite.
Your stall MUST be manned at all times, during the live operating hours.
You must report to the organisers upon arrival
Loading is not permitted outside of the designated hours listed above
Health & Safety and Declaration forms MUST be completed by 26th March 2025 in order to trade.
All equipment MUST be PAT certified with certificates available on site for inspection.
LOADING
LOADING TIMES:
Friday 11th April: 6:00 AM – 7:45 AM (No trolleys after 8:00 AM)
ADDRESS:
Montfichet Road, Olympic Park, London, E20 1EJ
Loaction: Westfield Arena on the 1st floor, next to the food court (please see map below)
VEHICLE ACCESS & PARKING:
We advise you to use the car parks to offload your vehicles. More details: Westfield Parking Info
The closest car park to the Arena is car park B with 24/7 entry and exit. Please note the car park height restrictions of 2.1m. There are lift access points from the car park
Standard parking charges apply for vehicles using the car park.
We recommend you booking the service yard if absolutely necessary due to height restrictions and is loading-in 30 min ONLY
OVERSIZED VEHICLES/ ITEMS OVER 2.1M:
Service Yard Booking 30-minute loading only (Booking required for service yard Friday 11th load-in between 6am - 8am and Sunday 13th post-show after 10pm)
North Service Yard (see map below)
Slots allocated first-come, first-served – Email support@londoneid.com to book
No long-stay parking is permitted in Westfied for vehicles over 2.1M
🚧 PPE Requirement: High-visibility vests MUST be worn in service yards – No PPE, no unloading allowed by Westfield.
Please see below: Map of Event Arena Location
& North Service Yard Map
STAND INFORMATION
You will be provided with a 3m x 2m or 2m x 2m shell scheme stall which includes the following:
Nameboard
x1 electric socket
x2 spotlights
FURNITURE:
London Eid Festival will provide the following to each stalls inside the Atrium:
x1 6ft trestle table
x2 folding chairs
Please note that stands are visible from above and must be kept tidy at all times.
WIFI: You can use your 5G data inside Westfield or use the normal Westfield Wifi
GRAPHICS FOR YOUR STALL
Shell scheme graphic panels can be purchased via the exhibitor extras page. All orders must be received by Wed 26th March.
Artwork must be sent no later than Friday 28th March to support@londoneid.com. The graphics team will then print and install your graphics ready for when you arrive to set up your stand.
Dimensions: Each shell scheme panel is W990mm x H2410mm
For a standard 3m x 2m stand, you would require x3 printed panels for a full back wall.
HEALTH AND SAFETY FORMS
Depending on what type of stall you will have, please choose ONE of the following options to access the health & safety requirements to be completed by 26th March 2025.
TERMS AND CONDITIONS OF TRADING
Please ensure you have read and agreed to the terms and conditions, prior to completing the below declaration form.
By signing the declaration form you are agreeing to follow all instruction given and abide by all rules and restrictions put in place by the event.
