LEID CLIENT INFORMATION AND FORMS

Please read the below information and complete your health and safety and declaration form below before 13th June 2018

Event Timetable
Loading, breakdown and live times

Loading Maps
Check where you need to go

Exhibitor Guidelines
These guidelines MUST be adhered to

A-Z Information
All your questions answered

Catering equipment and furniture hire
Order before Wednesday 13th June

Health and safety forms
You will not be permitted to exhibit if you have not completed your H&S form

Declaration Form
You will not be permitted to exhibit if you have not completed your declaration form


TIMETABLE

UNLOADING
Friday 22nd June: 6pm-midnight (for carrying in by hand)

Friday 22nd June: 10pm-midnight (if you need to bring a vehicle on site)

Saturday 23rd June: 7am onwards
(Note your stall MUST be ready by 9am Saturday 23rd June to be checked by Health & Safety). 

 

EVENT LIVE

Saturday 23rd June: 10am - 10pm

Sunday 24th June: 12pm - 6pm

 

BREAKDOWN

Sunday 24th June: 7pm onwards

Please let your account manager know in advance if you need to bring a vehicle on to the square for heavier items.

LOADING MAPS

HAND CARRYING ITEMS

5 MINS MAX

Friday 22nd 6pm - midnight 

Saturday 23rd 7am - 9am

Screen Shot 2018-06-07 at 10.01.49.png

HAND CARRYING ITEMS

LONG STAY CAR PARK

Friday 22nd 6pm - midnight 

Saturday 23rd 7am - 9am

Screen Shot 2018-06-07 at 10.02.49.png

HEAVIER ITEMS

LOAD STRAIGHT ON TO WESTFIELD SQUARE

We will allocate your loading slot

Friday 22nd 10pm - midnight 

Screen Shot 2018-06-07 at 10.02.13.png

WESTFIELD SQ EXHIBITOR GUIDELINES

The below operation guidelines have been set out for the health and safety of the public and yourself.  

These guidelines MUST be adhered to or will result in your stall not being able to trade.

 

THE FOLLOWING ARE NOT PERMITTED:

Vinyl Banners

Pop-up Banners

Attaching anything to the stall structure. This is not allowed

Gas cylinders

Any activity outside of your designated space

Sound systems of any sort

Hellium balloons

Teardrop flags

Open toed shoes or flip flops during build times

 

PLEASE NOTE

All staff must be presentable and polite 

You must report to the organisers upon arrival 

Loading is not permitted during operational hours 

Health & Safety and Declaration forms MUST be completed by Wednesday 13th June

 

All equipment MUST be PAT certified with Certs


A-Z Information

This link contains everything you need to know about exhibiting at London Eid Festival, including loading/unloading, location and rules & regulations. 

Please ensure you look through all the information prior to the event.


Catering equipment and furniture hire

London Eid Festival will not be providing any exhibitors with furniture or cooking-relating equipment. If you need to hire any equipment or furniture then please contact our recommended suppliers, quoting London Eid Festival:

Catering Equipment: http://charliescateringhire.co.uk/

Furniture: https://www.yahire.com/

If using either of the above suppliers then we will liaise with them regarding the delivery before you arrive at the festival to set up. 

If you decide to use another supplier, then you will be required to be on site to take the delivery during the times set out in the loading/unloading schedule. 


HEALTH AND SAFETY FORMS

Depending on what type of stall you will have, please choose ONE of the options from the below forms and complete by Wednesday 13th June


Declaration Form

Company Address *
Company Address
Contact Name *
Contact Name
Please write clearly and in capitals the EXACT name you would like to appear on your NAMEBOARD on your Stall. Please write clearly in box below – note if we do not receive this by 8th June 2018 we will use the name registered in your booking – additional charges will be incurred for changes made after 8th June 2018.
Insurance *
Please confirm that you have Public Liability Insurance and will able to produce the certificate on the day of the exhibition or forward a copy to us as soon as possible. Failure to do so will result in your stall not being able to open.
Health & Safety Forms *
Please confirm you have read ‘Health & Safety’ document and submited the necessary forms.
Final Declaration *
I confirm that I have read, understood and completed the Declaration Form thoroughly. I understand that any incorrect or incomplete information supplied on this form may result in the suspension of my stand booking and that no refund will be provided for this. I also confirm that I have read, understood and agree with the Terms & Conditions supplied. I confirm that’s I also read and understand all terms and conditions outlined in the Exhibitor’s pack.
Section
Signed
By typing your name here, you are signing this form electronically. You agree your electronic signature is the legal equivalent of your manual signature on this declaration form.