LEID CLIENT INFORMATION AND FORMS

Please read the below information and complete your health and safety and declaration form below before 28th May 2019

Event Timetable
Loading, breakdown and live times

Loading Maps
Check where you need to go

Exhibitor Guidelines
These guidelines MUST be adhered to

A-Z Information
All your questions answered

Health and safety forms
You will not be permitted to exhibit if you have not completed your H&S form and sent us your food hygiene certificates

Risk Assessment
You will not be permitted to exhibit if you have not completed your risk assessment

Declaration Form
You will not be permitted to exhibit if you have not completed your declaration form

CHECKLIST

We require all of the below to be completed by Tuesday 28th May

  • Health & Safety form

  • Risk assessment

  • A copy of your food safety certificate (if required)

  • Declaration form
    (this includes your nameboard)

  • Loading slot request
    (note these will be allocated on a first-come, first-served basis)


TIMETABLE

UNLOADING
Friday 7th June: 11pm-2am for vehicle access (must be pre-booked)

Saturday 8th June: 6am-8am for vehicle access (must be pre-booked)
(Note you are not permitted to bring vehicles on to site, or to use trolleys outside of these times due to health & safety).

Sunday 9th June: 6am-8am for vehicle access if you need to replenish.

 

EVENT LIVE

Saturday 8th June: 11am - 8pm

Sunday 9th June: 12pm - 6pm

 

BREAKDOWN

Sunday 9th June: You will be allowed to hand carry items off site from 7pm onwards, provided the area is clear and it is safe to do so.

Vehicle access on to the square is from 11pm only, this must be pre booked.

LOADING MAPS

VEHICLE ACCESS TO WESTFIELD SQUARE

We will allocate your loading slot on a first-come, first-served basis. Please contact Rachael Elliott asap to book your slot.

You will be given a 15 minute time slot to offload your vehicle, after which it must be removed from the square before you commence with setting up your stall. Failure to remove your vehicle will result in delaying other exhibitors from being able to off load.

Friday 7th 11pm - 1am 

Loading map.png

WESTFIELD SQ EXHIBITOR GUIDELINES

The below operation guidelines have been set out for the health and safety of the public and yourself.  

These guidelines MUST be adhered to or will result in your stall not being able to trade.

 

THE FOLLOWING ARE NOT PERMITTED:

Vinyl Banners

Pop-up Banners

Attaching anything to the stall structure. This is not allowed

Gas cylinders

Any activity outside of your designated space

Sound systems of any sort

Helium balloons

Teardrop flags

Open toed shoes or flip flops during build times

Children under the age of 16 are not permitted on site during build

 

PLEASE NOTE

All staff must be presentable and polite 

You must report to the organisers upon arrival 

Loading is not permitted during operational hours 

Health & Safety and Declaration forms MUST be completed by Tuesday 28th May.

 

All equipment MUST be PAT certified with Certs


A-Z Information

This link contains everything you need to know about exhibiting at London Eid Festival, including loading/unloading, location and rules & regulations. 

Please ensure you look through all the information prior to the event.


Catering equipment and furniture hire

London Eid Festival will not be providing any exhibitors with furniture or cooking-related equipment.


HEALTH AND SAFETY FORMS

Depending on what type of stall you will have, please choose ONE of the options from the below forms and complete by Tuesday 28th May


RISK ASSESSMENT

We require a risk assessment to be completed by all exhibitors by Tuesday 28th May. Your risk assessment should consider all aspects of the event including set up and live days, and consider risks to yourself, your staff and others.

An example risk assessment form can be downloaded via the below link, or you are welcome to use your own.

Please complete and return to: rachael@algebra.consulting


Declaration Form

Company Address *
Company Address
Contact Name *
Contact Name
Please write clearly and in capitals the EXACT name you would like to appear on your NAMEBOARD on your Stall. Please write clearly in box below – note if we do not receive this by 28th May 2019 we will use the name registered in your booking – additional charges will be incurred for changes made after 28th May 2019.
Insurance *
Please confirm that you have Public Liability Insurance and will able to produce the certificate on the day of the exhibition or forward a copy to us as soon as possible. Failure to do so will result in your stall not being able to open.
Health & Safety Forms *
Please confirm you have read ‘Health & Safety’ document and submited the necessary forms.
Final Declaration *
I confirm that I have read, understood and completed the Declaration Form thoroughly. I understand that any incorrect or incomplete information supplied on this form may result in the suspension of my stand booking and that no refund will be provided for this. I also confirm that I have read, understood and agree with the Terms & Conditions supplied. I confirm that’s I also read and understand all terms and conditions outlined in the Exhibitor’s pack.
Section
Signed
By typing your name here, you are signing this form electronically. You agree your electronic signature is the legal equivalent of your manual signature on this declaration form.